Women and Children’s Horizons

Finance/HR Manager

Hours:

M-F 8:00 to 4:30/occasional nights or weekends

Immediate Supervisor:

Executive Director

FLSA:

Exempt 40 hours per week Dates Revised:

Position Summary: Provide financial, operational and HR services and oversight for the agency. The Finance/HR Manager is responsible for:

• Financial services & bookkeeping, including grant management and administrative record keeping of financial documents.
• Human resources recruitment, onboarding and management, including benefit administration and payroll.
• Oversight of contracts, vendors, maintenance, and office administration.

JOB RESPONSIBILITIES

Finance Management

• Keep and manage accurate records of all financial transactions in accordance with WCH financial policies and procedures.
• Perform accounting functions including monitoring and reconciling all accounting ledgers; processing payroll and invoice payments, maintaining and balancing receipts, deposits, bank statements, petty cash and other special accounts.
• Perform posting and payment duties including ensuring coding is accurate and processing all deposits and invoices, recording donations, and posting all necessary adjustments.
• Maintain insurance payments. Ensure policies and contracts are current with appropriate coverage.
• Prepare contracts and invoices for any vendor or subcontractor. Issue appropriate tax paperwork for any subcontractor or vendor.
• Assist ED with the preparation of the annual agency budget and allocations.
• Prepare monthly and annual financial reports for the Board and Executive Director’s review.
• Provide financial information to assist with budget preparation and modifications.
• Track grant spending on wages and expenses.

Grant Management

• Maintain schedule of grant financial and administrative reporting and reimbursement requirements; complete all finance related reports and reimbursement requests.
• Manage the finance aspects of grants, ensuring compliance and special conditions are met; contracts are signed, submitted and followed; and all financial reports are completed and submitted on time.
• Maintain system to track grant expenditures and receivables. Ensure that expenditures charged to grants are allowable by the funder and documented as required.
• Assist the ED in preparation of the budget section for grant requests, including researching costs and developing estimates. Submitting budget modifications with funders as needed.

Operations Management:

• May supervise the administrative assistant and maintenance specialist; hire, onboard, train, coach, and discipline as needed.
• Ensure appropriate new employee documents are completed and maintained in the HR/payroll system.
• Ensure the corporate and business operations run smoothly and is in compliance with all laws and funder requirements.
• Obtain annual benefits contract including vision, dental, short-term disability, and EAP.
• Manage IRA account including enrollments, contributions, payments, etc.
• Oversee the maintenance of service contracts, and projects for agency IT, office equipment, security system, telephone system, etc. Ensure records of equipment purchases, service contracts, and service providers are maintained.
• Oversee an inventory of equipment.
• Oversee office supply inventory and ordering monthly.
• Attend monthly all staff meeting, and updates with ED
• Takes minutes at all staff meetings
• Support and attend all WCH special events and functions.
• Represents WCH in a positive manner.
• Other duties as assigned

EDUCATION AND EXPERIENCE REQUIRED

• Associate's degree in Accounting, Finance, Business or related field.
• Minimum 2 years’ experience in full accounting/fiscal management of a small to mid-sized organization, preferably a non-profit.
• Grant reporting experience preferred
• High degree of computer literacy required (Windows, Word, Outlook, Advanced Excel and QuickBooks Online).

CRITICAL SKILLS

• Strong self-motivation and organizational skills to manage a variety of diversified tasks in a timely manner
• Excellent communication skills
• Attention to detail
• Ability to maintain the highest level of confidentiality
• Maintain a high degree of professionalism with sound judgement
• Ability to work well in a team or independent environment
• Ability to work flexible hours when needed
• Valid Driver’s license

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person