Business Officer
Job Description
Posting Number
PG193568EPInternal Recruitment
NoWorking Title
Business OfficerAnticipated Hiring Range
$55,000-$63,000Work Schedule
Monday-Friday; 8am - 5pm (occasional nights and weekends) In office - possibility of one remote day per week after training is completed.Job Location
Raleigh, NCDepartment
Student Leadership & EngagementAbout the Department
The Division of Academic & Student Affairs (DASA) is where students discover connections and community. It is where students live, where they gather, where they improve themselves, each other, and their university. DASA is where students seek guidance and support, both in and outside of the classroom. The division serves all students at NC State through three integrated components: academic affairs, student affairs, and University College.
NC State wants employees to achieve their highest potential at work, learn more about our employee value proposition here (You Belong Here). The Division of Academic and Student Affairs is the place to work for values-driven faculty and staff who are passionate about promoting the success of the whole student.
In Student Leadership and Engagement, we facilitate purposeful involvement and leadership development that supports and enhances students’ academic experience. We engage students in meaningful and memorable involvement experiences that create a sense of belonging, and we equip them with the knowledge, tools, and experiences to practice socially responsible leadership and contribute to a global society. Student Leadership and Engagement, serving the entire student body, provides leadership and vision for coordinating various forms of student involvement and engagement within DASA at NC State University.
The department encompasses co-curricular leadership programs and initiatives; student organization management; education, and development; student governance; large scale campus programming; global engagement via Alternative Service Break, service and civic engagement coordination; leadership training and coaching; campus-community partnerships; three academic courses; and a robust student intern program.
Essential Job Duties
“This is a repost, previous applicants need not reapply”
Reporting directly to the Director for Student Leadership & Engagement, the Business will responsible for the following:
Reporting directly to the Director for Student Leadership & Engagement, the Business will responsible for the following:
Business & Finance
- Maintain budget and accounting records for all funds within Student Leadership and Engagement, an annual budget in excess of $1.5 million
- Assist in coordinating the reconciliation of office finances and also distributes appropriations funding to student organizations each semester (nearly $200k annually) as approved by Student Government, the Student Body Treasurer and their advisors.
- Oversee monthly financial reconciliation including pcard management, office projects, accounting, and cash assets
- Manage pcard purchases, Marketplace orders and vouchers
- Submit quarterly reports to division finance office
- Manage deposits
- Communicate financial plans, spending guidelines, and strategies to SLE team
- Assist teammates with contract and vendor process
- Provide ongoing financial training for professional staff related to university purchasing, travel, student employment, budget planning
Human Resources
- Manage clearances for department staff and students
- Maintain department rosters and Google Group
- Support student and staff onboarding and offboarding
- Assist team with student employee hiring process including annual PEP and work study application process
- Communicate HR timelines to supervisors
Office Management
- Manages repair and maintenance work orders for all SLE Offices.
- Assist with developing office operations and policies
- Support organization workflows, documentation, and internal reports
- Manage department storage facilities
- Serve as department surplus manager
- Monitor and stock office supplies
- Coordinate facility needs with campus partners including NC Student Centers and DASA Facilities
Minimum Education and Experience
Bachelor’s Degree in Business Administration, Public Administration, or related business area; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Progressively responsible experience with contracts and accounting, including managerial roles
- Proficiency in database management software
- Proficiency with standard office software, including Microsoft Word, Microsoft Excel, and Adobe Acrobat; and adaptability to the ever-changing technology within the University
- Good verbal and written communication skills
- Must be a self-starter and willing to take the initiative to perform responsibilities independently
- Strong organizational and analytical skills
Preferred Qualifications
- Experience with PeopleSoft preferred.
- 3+ years of progressively responsible experience in contracts and managing funds
- Experience in office management and/ or accounting in higher education setting
Required License(s) or Certification(s)
N/A
Valid NC Driver's License required
NoCommercial Driver's License required
NoJob Open Date
12/10/2024Anticipated Close Date
Open Until FilledSpecial Instructions to Applicants
Please include a resume, cover letter and contact information for three professional references.
Position Number
00060928Position Type
EHRA Non-FacultyFull Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventDepartment ID
240501 - Student Leadership & EngagementAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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